How to Create an Index in LibreOffice

Would you like to know how to create a Index in LibreOfficeHow much we appreciate that a document with a large amount of information has an index to position ourselves on specific topics. If you want to know how to create an index or table of contents in LibreOffice Writer, you've come to the right place. Sit back and enjoy this post we prepared for you. This time we will show you the basic methods so you can easily edit your documents and place your indexes.

Methods to create an index in LibreOffice

Now, let's look at the methods to create a index in LibreOffice. Our documents already have the best ally to add your table of contents, since Writer provides us with a great tool for this. There you will find similar functions when numbering lines or paragraphs in Become.

Here you can learn about: How to Remove Duplicates in LibreOffice

When we want to establish this index, it is essential create the document using the preset header paragraph styles. By having them properly structured, we can create our table of contents with just a few clicks.

image

We will think about placing a hierarchical structure in the document:

1. Chapter
2. Section
3. Topic on

Also that the titles of these elements have a paragraph style assigned, such as «Title 1», «Title 2», etc.

Method 1: index in libreOffice

Indexes and tables of contents can be added anywhere in the document. Libre Office Writer. Normally we place them at the beginning or at the end, but they can also appear in other places in the document. Located on the page where we want to insert the table of contents

1. Step 1:: we search in the insert menu – Summary and index – Summary, index or bibliographyIf you have an older version of Writer, you will find it in the insert menu as “Indexes and tables” – “Indexes”.
2. Step 2:: On the screen that appears we will have on the left a previewof the type of index chosen, as well as the changes we are applying. If we notice that it does not appear, we must activate it in the box next to the button "Help".
3. Step 3: To see all the options that we can apply to indexes and tables of contents, the tabs where we will find them are shown on the right side of the screen.
4. Step 4: In the dropdown "Guy" of the tab "Index" The options that we can change depending on the type of index we are trying to create are indicated. "Summary", that we will find in other versions such as "Table of Contents" or "Table of Contents", is the most used alternative.

NOTE: : But we will also have the options to create alphabetical indexes, figures and tables, among other options. We can complete several options depending on the type of index selected.

5. Step 5:: For insert table of contents In the sheet, we simply press accept and it will immediately appear in the LibreOffice Writer document.

We can even make this table customize with your design. We will also notice that the table appears with a shaded background, this is to remind us that it is a special area. But we have the option to remove it or change the color by going to the menu "Tools".

How do we update an index in LibreOffice?

In the context menu we will have the option «Update index». By clicking on it, all the changes made to the document that influence the index will be updated and they will see each other immediately.

In addition, we can go to the menu “Tools” – “Update” – “Current Index” to perform the update. All the tables of contents present in the document can go through this procedure with a single order.

Have an index in LibreOffice Writer It can be a fairly simple task. We recommend that you follow the steps we have shown you in this post, they will be of great help when writing your documents.

Method 2: Create an index in LibreOffice Writer

How much we appreciate that a document with a large amount of information has a table of contents to locate ourselves in specific topics. Therefore, when we create a document in LibreOffice Writer, we have several options such as automatic numbering of headings, as well as we can use a table of contents to sort the information.

This can give us an overview of what the document contains, as well as show the page where each reference is located.

We use these types of tables when we study, work or research and we know how useful they can be. And not only that. If you want to know how to create an index in LibreOffice Writer, you've come to the right place.

How to insert an index in LibreOffice?

Indexes and tables of contents can be added anywhere in the document. LibreOffice WriterWe usually place them at the beginning or at the end, but they can also appear in other places in the document.

Located on the page where we want to insert the index, we search in the insert menu – Summary and index – Summary, index or bibliographyIf you have an older version of Writer in the insert menu you will find it as «Subscripts and matrices» – «Subscripts».

On the screen that is presented to us, on the left we will have a summary of the type of index chosen, as well as the modifications we apply. If we find that it does not appear, we must activate it in the box next to the button “Aid".

To see all the options that we can apply to indexes and tables of contents, the tabs where we will find them are shown on the right side of the screen.

• In the drop-down menu “Use cases” from the “ tabIndices"The options that we can modify depending on the type of index we are trying to create are indicated"Summary”, which we will find in other versions such as “Table of Contents” or “Table of Contents”, is the most used alternative.

But we will also have the possibility of creating indexes alphabetical, figures and tables, among other options. We can complete different options depending on the type of index selected.

• To insert table of contentson the sheet, simply press OK and it will immediately appear in your LibreOffice Writer document.

This table even allows us customize your design. We will also notice that the table appears with a shaded background, this is to remind us that it is a special area. But we have the option to remove it or change the color by going to the menu "Tools".

Method 3: Index in LibreOffice, Word and Writer (lexicon)

This method introduces the concept of lexical indexes, as well as everything you need to know to use them correctly in your word processing software.

What is a lexical index?

Un lexical index is a list of key words used in a document followed by the page numbers on which the words in question are found. Usually placed at the end of the document, the index allows the reader to quickly find what interests him.

The lexical index shown in this screenshot contains three levels for grouping keywords under another generic keyword. Therefore, brand names Botanic y Gamm green are classified under the keyword Gardening. The names of roses are classified into three levels.

Index and tagging entries

The keywords present in the index are called index entries. Regardless of the word processing software you use, you will need to mark, that is, identify in the document the words that you want to use as index entries. This operation can be quite long if you have many items to include in the index.

Each software has different ways of indicating index entries in the document. In LibreOffice Writer, you don't have to do anything special, index entries are highlighted with a gray background.

In Word, you need to make sure to display non-printing characters (cf. Non-printing characters) by clicking the button ¶ tab Home from the ribbon to see them in the document as {XE «Index Entry»}.

It is recommended that you mark index entries after the document is complete so that you do not have to start over.

How to mark index entries in LibreOffice?

Manual marking is a rather tedious operation, especially when you want to create indexes at multiple levels. A second method presented below allows you to perform the marking automatically.

Marking at an index level in LibreOffice

Start by opening the window Mark index entries by clicking on the button mark entry available in the Index section of the tab Reference from the ribbon or using the shortcut Alt++.MajX

Once the window is open, to mark your entries, follow these steps:

1. Step 1:: Select a word in the text.
2. Step 2:: Click on the window Mark index entries. The selected word is automatically displayed in the field Tickets of the window.
3. Step 3:: If you want, you can modify the entry (to add a capital letter, for example), which then corresponds to the text as it will appear in the index. We could then select the word EXAMPLE in the body of the document and type EXAMPLE in the field Tickets.
4. Step 4:: Mark with the button of your choice:
   • Schedule: adds the selected word in the document to the index
   • Mark all: marks all occurrences of the selected word in the entire document
5. Step 5: Repeat step 1 for the next word.

Keeps the window Mark index entry on the screen as long as you have words to mark and repeat the operation.

Multi-level index markup in LibreOffice

If manual marking at a single level is relatively quick, things become much more laborious as soon as you want to create an index at multiple levels, because the field Tickets will no longer auto-complete, you will have to enter your text by hand or cut/paste.

1. Step 1:: Select a word in the text.
2. Step 2:: Click on the window Mark index entries. The selected word is automatically displayed in the field Tickets of the window.
3. Step 3:: Replaces manually the text in the field Tickets with which should be used as primary input and enter the text to be used as secondary input in the field Sub-entry. If you want to create a three-level entry, separate levels two and three in the Sub-entry field.   a sign.
4. Step 4:: Then mark with the button of your choice.

The input markup will be visible in the document as follows: Semi-plena {XE «Rose:Anciennes variétés:Semi-plena»}.

Adding an index reference in LibreOffice

A reference allows you to insert an entry that will directly refer to another.

Creating a reference is done in two steps, marking the entry and then creating the reference. Therefore, to obtain the result of our example, we must start by marking the keyword by associating it with the one to which it will be referred in the form View…. Then, in a second step, create the reference by checking the reference option and entering the text.

See the image below to follow all the steps to create a reference.

Therefore, the entry will be identified by two fields in the document in the form: offrandes { XE «Rituel» }{ XE «Offrande»\t «Voir Rituel» }.

Mark a notion on multiple pages

To mark a text that is several lines long and can therefore extend over several pages, you must use a marker. Marking is done only after the corresponding bookmark has been created.

Select the text range to which the index entry will refer (for example, this may be the case of the presentation of a concept that spans several pages, in our example, the dissociated regime).

To create the index bookmark in LibreOffice you must do the following:

1. Step 1:: Select the corresponding text
2. Step 2:: Activate the tab Insert from the ribbon and click on Marker (links section).
3. Step 3:: Enter the name of the bookmark and validate with the button Add.

To create the index entry:

1. Step 1:: Places the cursor at the end of the text corresponding to the marker
2. Step 2:: Open the window Mark index entries( Alt + Shift + ).X
3. Step 3:: Check the box Page range
4. Step 4: Select the marker from the drop-down menu
5. Step 5: Click in Mark.

The input markup will be visible in the document as follows: { XE «Rituel:Embaumement» \r «Embaumement» }.

How to insert a lexical index?

Once the desired words have been marked in the document, the lexical index must be inserted. To do this, just follow these steps:

1. Step 1:: Place the cursor at the desired location for insertion of the lexical index (usually at the end of the document).
2. Step 2:: Open the window Table of Contents via option Insert index in the tab Highlighted.

3. Step 3:: In the window of Index, configure the different options to your liking (type, columns, number alignment, etc.).

4. Step 4:: Insert the index by clicking the button Accept.

Addition format Whatever you have chosen for the visual appearance of your index, keep in mind that it can be customized by modifying the corresponding paragraph styles: 1 Index, 2 Index, 3 Index y Title of the index.

How to update an index?

To update an index, right-click the index and choose the Update fields option context menu, if you want to change the index options, you can choose the option Edit field…. Then click the button Index… in the window that opens.

Method 4: How to automatically mark entries for index in LibreOffice?

Traditional manual marking of index entries can be very laborious, so there is an alternative method of creating a list of words to be indexed in a secondary file called a concordance file and then using the file to mark the entries automatically.

The concordance file consists of just a two-column table, the first column corresponds to the word to be found in the document and the second column corresponds to the corresponding index entry.

This file can be created in Word using a classic table or tabs, but it can also be created using Excel. We will use the tab method in Word here.

Creating a concordance file

To create the concordance table, all you have to do is create a new file and then list all the words you want to index by presenting them in table form. Tables built with tabs are more flexible, so this is the recommended method. So separate keywords from index entries by inserting a tab with the corresponding key ↹ Tab.

Here is an example of a concordance table:

• The table presented above is incomplete, because it must take into account the different variations of the words to be searched for in terms of case. (uppercase/lowercase) and quantity (singular/plural).

• To index words as a sub-entry, simply separate the different levels: in the column corresponding to the index entries.

To mark cross-references, an additional line containing the cross-reference must be provided.

Automatically mark entries

Once the concordance file is created, the marking of index entries can be done automatically by following these manipulations:

1. Step 1:: Place the cursor at the beginning of the document for which you want to create the lexical index
2. Step 2:: Open the window Table of Contents via option Insert index in the tab Highlighted.

3. Step 3:: In the window Table of Contentsclick the button Automatic labeling…
4. Step 4: Find your concordance file on your computer and validate with Open.

Method 5: How to remove index marks in LibreOffice?

It is possible to manually delete an index mark by directly deleting the corresponding field in the text. But this operation can be handled automatically with the function Replace if you want to remove all index marks or if you want to remove all marks from a specific entry.

1. Step 1:: Opens the Replace window (Ctrl+H)
2. Step 2:: In the field of search write ^d XE. This code corresponds to an index mark corresponds to a field and the code of the index marks.
3. Step 3:: Leave the Replace with code field blank
4. Step 4:: Click in Replace All.

If you want to remove all index marks from a particular entry, you must complete the code by indicating the corresponding entry, for example:

1. ^d XE «Ritual»: for entries that exactly match Ritual.
2. ^d XE «Ritual: for all entries starting with Ritual, you will take into account the sub-entries.

You may be interested in learning about: What Is An ASHX File? What Is It For And How To Open One

Conclusion

As you can see, these are the methods for you to create an index in LibreOfficeWe advise you to practice constantly so that your tables of contents look better. We hope we have helped you with this information.