How to open CSV files in Excel with UTF-8 encoding and avoid errors

Many times, data workers face the same problem: Excel incorrectly displays special characters when opening CSV files generated in UTF-8. It's almost a classic, especially when dealing with names, surnames or multilingual descriptions that include accented letters, ñ, cedillas or even Cyrillic or Greek alphabets. Instead of seeing the accents and Symbols correctly, strange characters, question marks or blank boxes appear, which can lead to misinterpretation and poor data presentation.

This issue not only affects advanced users or those working in technical environments, but any person or team that needs to import or view data from applications, web platforms or management systems that export CSV in UTF-8 format. The main issue is that Excel, by default, does not interpret UTF-8 encoding in CSV files except in very specific circumstances. Although it may seem like a minor issue, force the Correct coding is essential to avoid confusion and ensure the integrity of information.

The source of the problem: Why doesn't Excel interpret UTF-8 CSV files correctly?

Excel, especially in its earlier versions, automatically uses the operating system's regional settings to determine the encoding when we open a CSV file by double-clicking or selecting 'File > Open'. This means that, unless the regional setting is set to UTF-8 (which is not common by default in systems Windows), characters outside the ASCII range may appear incorrectly.

The main cause of errors is that the CSV format, although simple and universal, does not carry information about its encoding.. Therefore, while other applications such as Google Sheets assumes UTF-8, Excel assumes local encodings such as ANSI, Windows-1252 or ISO-8859, which leads to problems with tildes, eñes and other special characters.

Practical solutions for opening CSV in UTF-8 in Excel

There are several methods that allow you to force the correct interpretation of CSV files in UTF-8 from Excel. without resorting to external solutions or manual file editing. Below are the most practical options, tested by users and experts.

Open CSV files in UTF-8 using Excel's Text Import Wizard

The most accessible option that Excel offers is the Text Import Wizard, which allows you to manually specify the encoding when opening the file.

1. Open Excel and select a blank sheet.
2. Go to the "Data" tab and click "Get data from text/CSV" or "From text" according to your version.
3. Navigate to the CSV file and select it.
4. In the window that appears, look for the option to choose the encoding (in modern versions it usually appears as "File Source"). Here select “65001: Unicode (UTF-8)”.
5. Please check the preview to make sure the special characters are displayed correctly before accepting.

This method prevents the appearance of strange characters and allows for direct and easy importing, ensuring the correct display of accents, eñes and other symbols.

Import CSV files in UTF-8 using Power Query

Another effective technique endorsed by Microsoft itself is to use Power Query, a tool integrated into Excel since version 2016 and available as a free add-in in previous versions.

1. In Excel, go to the Data tab and select Get and Transform Data..
2. Choose “Get Data from File” > “From Text/CSV”.
3. Select the file and, if necessary, adjust the encoding in the advanced options to UTF-8.
4. Click “Upload” to import the content into a new sheet without any coding issues.

Power Query also makes it easy to clean and transform data before dumping it into your workbook., which is especially useful if the files come from heterogeneous sources or contain non-standardized information.

Solutions if you can't save as UTF-8 CSV directly in Excel

One of the limitations reported by users is that Excel, depending on the version and operating system, does not always allow CSV files to be saved directly in UTF-8.In such cases, system-specific tools can be used to convert the file.

Use Windows Notepad to force UTF-8 encoding

1. Open the original CSV file in Excel and select “Save As” type “Unicode Text (*.txt)”.
2. Open the resulting .txt file in Notepad.
3. You will see that the data is separated by tabs.. Use the “Replace” function (Ctrl+H) to change all tabs to commas.
4. In “File > Save As”, enter the name with the .csv extension and select UTF-8 encoding in the encoding type drop-down menu..
5. Save the file and open it with Excel using the import wizard or Power Query as described above..

This method is useful if your Excel does not offer the “CSV UTF-8 (comma delimited)” option when saving, and it is also fast and does not require additional applications.. However, avoid modifying the resulting CSV file in Excel, as it could lose the UTF-8 encoding again.

Advanced Solutions: Automate UTF-8 CSV Conversion and Import

If you manage large volumes of CSV files or want to automate the entire process to avoid human errors, there are several options through scripts and macros.. For both technical profiles and those who need efficiency in their workflows, these alternatives are ideal.

Convert CSV to Excel using Python and Pandas

Python, along with the Pandas library, is one of the most robust and flexible ways to manipulate data and ensure proper conversion from CSV UTF-8 to Excel.:

import pandas as pd
# Leer archivo CSV con codificación UTF-8
df = pd.read_csv('archivo.csv', encoding='utf-8')
# Guardar como archivo Excel conservando todos los caracteres
df.to_excel('archivo.xlsx', index=False)

This way you make sure that all columns and characters remain intact. when converting to Excel format. Additionally, automation allows you to manage multiple files or integrate them into a larger process.

Import UTF-8 CSV using VBA macros in Excel

Excel allows you to create macros in Visual Basic for Applications (VBA) to automate the import process while respecting the coding.A simple example would be:

Sub ImportCSV()
 Dim ws As Worksheet
 Dim filePath As String
 filePath = "C:\ruta\a\tu\archivo.csv"
 Set ws = ThisWorkbook.Sheets("Hoja1")
 With ws.QueryTables.Add(Connection:="TEXT;" & filePath, Destination:=ws.Range("A1"))
 .TextFilePlatform = 65001 'UTF-8
 .TextFileStartRow = 1
 .TextFileParseType = xlDelimited
 .TextFileTextQualifier = xlTextQualifierDoubleQuote
 .TextFileCommaDelimiter = True
 .TextFileColumnDataTypes = Array(1)
 .Refresh BackgroundQuery:=False
 End With
End Sub

This allows you to define the encoding, delimiters and get the cleaned content directly into the spreadsheet..

Automate with PowerShell on Windows

PowerShell is another very handy tool for Windows users who need to process and transform files using scripts.An example of a sequence could be:

$csvPath = "C:\ruta\a\archivo.csv"
$excelPath = "C:\ruta\a\archivo.xlsx"
$csv = Import-Csv -Path $csvPath -Delimiter ','
$excel = New-Object -ComObject Excel.Application
$excel.Visible = $false
$workbook = $excel.Workbooks.Add()
$worksheet = $workbook.Worksheets.Item(1)
$row = 1
$csv | ForEach-Object {
 $col = 1
 $_.PSObject.Properties | ForEach-Object {
   $worksheet.Cells.Item($row, $col) = $_.Value
   $col++
 }
 $row++
}
$workbook.SaveAs($excelPath)
$workbook.Close()
$excel.Quit()

This is extremely useful for automating batch processing of files or integrating it into administrative tasks..

Using external tools and online converters for CSV UTF-8

If you don't feel like dealing with scripts or macros, there are third-party tools and online converters that make it easy to convert UTF-8 CSV to Excel-compatible formats.. Some examples include applications such as "Excel CSV Importer" or web services such as convertcsv.com, which allow you to upload your files, select the encoding, and download the result ready to open in Excel.

These tools typically have simple visual interfaces and allow you to adjust parameters such as delimiters, text formatting, and encoding., making them ideal for those who need a quick solution without advanced technical knowledge. Plus, some allow batch processing to save time if you have dozens or hundreds of files.