How to insert images, files, and voice notes into OneNote

Microsoft OneNote It has become one of the most versatile productivity tools for organizing digital content, whether it's text, images, documents, voice notes, or even videos. Whether you use it for education or professional purposes, know how to insert different types of multimedia elements can make all the difference when it comes to keeping your notes well-structured and visual.

Whatever your goal, from recording the progress of a meeting to saving images or class recordings, Inserting all types of files into OneNote is a key feature that, if used well, can transform your notes into true dynamic and attractive information centers.

Inserting images into OneNote

One of the most common ways to enrich OneNote pages is with images. You can add them in a variety of ways, and each method has its own usefulness depending on the context. Let's look at them one by one.

From a public URL

It tienes access to an image hosted on the Internet with a public URL, the easiest way to insert it is with the tag . This will display it directly on your page.

Inserting binary data

Once you have the image files on your computer, you can send them using a multipart request. In your input HTML, you would include and then you attach the binary data as part of the submission. It is not necessary to use base64 or other encoding formats.

Capture a web page as an image

OneNote also allows insert screenshots of entire web pages as images. To do this, use data-render-src=»https://page-url»The API renders that URL as a static image, allowing you to archive it visually.

Insert HTML rendered as an image

In cases where you want to represent an HTML block as an image (for example, diagrams or complex structures), you first send the HTML as part of the request and then use the .

Extract text from an image

One of the OneNote hidden gems is the option Copy text from image. Once you insert the image, right click and select this option to copy it to the clipboard the text automatically detected by OCR.

Format compatibility

OneNote accepts images in formats such as BMP, JPEG, PNG, TIFF and GIFIf you have an unsupported format, you can convert it first or send the image as an attachment.

Insert videos into OneNote

To add videos to a page, OneNote works with iframes. It is compatible with platforms such as YouTube, TED, Dailymotion, Vimeo, Sway, Sketchfab and others.

How to insert a video

You must use the label These parameters can be modified to customize the size of the embedded player.

Insert attachments in OneNote

If you want to add documents such as PDFs, files Word, Excel or any other type of file, you can do it with the tag objectThis works just like attaching the file to an email, but within your notes.

Label format

USA: . This will display a file icon in your note that can be easily opened.

PDF files as images

One of the great advantages is that PDF files can be represented as images so that their pages are directly visible, using .

Insert voice notes and transcripts

OneNote allows Record and add audio or video notes easily. It also features automatic transcription functionality that converts content into editable text.

How to record audio or video

From the menu of Insert, Select Record audio o Record a videoA player will be inserted into the note, and the file will be attached with its date and time.

Automatic transcription

OneNote allows upload files MP3 or MP4 and transcribe them. You can choose between:

• Only text
• Text with speaker identification
• With timestamps
• Combination of speaker and timestamps

Alternative insertion methods

Screenshots

You can capture a part of your screen by pressing Windows +Shift+S. Then you simply paste that content with CTRL + DRAW within OneNote.

Drag from the explorer

You can also open your pictures or documents folder and drag the file directly into OneNote. This is one of the fastest ways to insert content from your computer.