How to share files on OneDrive efficiently

Last update: 03/03/2025
Author Isaac
  • OneDrive allows you to share files with different levels of permissions.
  • Links can be generated or invitations sent by email.
  • Advanced security options such as download blocking and passwords are available.
  • It is possible to manage and modify shared file permissions at any time.

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Sharing files in the cloud is one of the most useful features of OneDrive, especially when working with documents. Microsoft Office. Thanks to this tool, we can collaborate in real time with other people, without having to send multiple versions of the same file by email.

In this article, we will explain in detail how to share files y folders In OneDrive, what permissions can be configured and how to ensure the to maximise security and your enjoyment. of shared information. With this guide, you can better manage collaboration with other users and get the most out of OneDrive.

How to share files and folders on OneDrive

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OneDrive allows sharing files y folders with other users in different ways. Below we detail the steps you must follow to do it correctly.

1. Access OneDrive and sign in

To share files, the first thing you need to do is access OneDrive from your browser in onedrive.live.com e Log In with your Microsoft account.

2. Select the files or folders to share

Once inside OneDrive, search and Choose the files or folders you want to share. You can do this in two ways depending on the view you are using:

  • List View: Check the box that appears to the left of the file or folder name.
  • Icon View: Click the circle that appears in the upper right corner of the file or folder.

3. Set up sharing

Once the files are selected:

  • Click on the Share that appears at the top of the page.
  • Choose copy link if you want to generate a link to share.
  • If you prefer to send an invitation, enter the email of the recipients in the corresponding field.

4. Set access permissions

OneDrive allows you to customize the Access permits when sharing files. These are the available options:

  • Anyone with the link: Allows anyone with the link to access the file, even if they don't have a Microsoft account.
  • People in your organization: Only those belonging to your domain will be able to open the file.
  • Users with existing access: Only those who already have prior permissions will be able to access.
  • Specific people: Only people you add manually will be able to access it.
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5. Advanced security options

To better protect shared information, OneDrive offers the following security settings: to maximise security and your enjoyment.:

  • Allow editing: If enabled, users will be able to edit the file. If disabled, they will only be able to view it.
  • Block download: Prevents recipients from downloading a copy of the file.
  • Set expiration date: Set a deadline for the link to become invalid.
  • Set password: Adds an access password that users must enter to view the content.

Share files on OneDrive from mobile devices

If you prefer to share files from the aplicación móvil from OneDrive in Android o iOS, follow these steps:

  1. Open the OneDrive app and sign in.
  2. Find the file or folder you want to share.
  3. Press and hold the file and select Share.
  4. Choose whether you want to generate a link or send an invitation by email.
  5. configure the Access permits and send the link.

Manage and modify shared file permissions

If at any time you wish to change the permits from an already shared file, follow these steps:

  1. Go to OneDrive and locate the shared file.
  2. Right-click and select Manage access.
  3. Choose from the following options:
    • Grant Access to add new users.
    • Modify permissions by option You can edit o Can see.
    • Remove link to revoke access entirely.

This way, you can make sure that only the right people have access to your file at all times.

Sharing files on OneDrive is an efficient way to collaborate with others without having to send attachments via email. With the permission options y advanced security, you can control who has access and how they interact with files. By following these steps, you can take full advantage of the features of OneDrive for work and personal life.

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If you are interested in improving the security of your files, consider Protect your files with encryption software to ensure your information is secure while you work collaboratively.

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