All about the Windows Public Folder and how to use it

Last update: 26/03/2025
Author Isaac
  • The Public Access folder allows you to share files between users on the same computer.
  • It is located in C:\Users\Public Access and does not require additional permissions.
  • It is useful in home environments, but in offices it can be a security issue.
  • There are more secure alternatives such as shared folders with permissions or cloud storage.

Public Folder in Windows Folder Public Access en Windows It's a feature designed to share files between different users on the same computer. It's a common space that all registered profiles can access without the need for advanced configuration. However, its use and management can raise questions, especially regarding permissions, security, and actual utility within the operating system.

In this article, we'll delve into exactly what the Public Access folder is, how it works, what it's used for, and how to properly manage it in a home or office environment. We'll also discuss the differences with other similar folders and answer frequently asked questions about its use.

What is the Public Folder in Windows?

The Public folder is a special location within the Windows file system. It is located at the path C:\Users\Public Access and is designed to facilitate file sharing between users of the same computer. Unlike each user's personal folders, the files saved here can be viewed and used by anyone with an account on the system.

What is the Public Access folder for?

The Public Access folder has multiple uses, the most common being:

  • Sharing files between users: It allows you to store documents, images, or any other file that other users on the same computer can access without having to change permissions.
  • Facilitate program configuration: Some applications may use this folder to store shared files that are accessible to any user.
  • Global Shortcuts: If you need all users to have access to certain shortcuts, they can be placed here.

Location and structure of the Public Access folder

public access

Inside the folder Public Access, we find several subfolders that organize the files into different categories:

  • Public documents: It is used to share text documents, spreadsheets, and other office files.
  • Public images: Space for photos and graphics that they want to share between users.
  • Public music: Ideal for storing audio files accessible to everyone.
  • Public videos: To share videos with other profiles within the team.
  • Public desk: Allows you to add shortcuts that will appear on all users' desktops.
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How to access the Public Access folder

To access this folder in Windows 10 and Windows 11, follow these steps:

  1. Open the File Browser.
  2. Navigate to C:\Users\Public Access.
  3. Double-click the folder to view its contents.

You can also quickly access it by typing C:\Users\Public Access in the File Explorer address bar or in the Start menu search box.

Public Access Folder Permissions and Security

Because this folder is accessible to all users on the computer, it is important to know some security considerations:

  • Unrestricted access: Any user with an account on the computer can view and modify the files stored here.
  • No special permits required: Unlike personal folders, you don't need to grant additional permissions to access it.
  • Use in office environments: On business computers, it's a good idea to set access policies to prevent misuse of this folder. You can also check out The best way to give shortcuts in Windows 10.

Can the Public Access folder be deleted or disabled?

The Public folder is part of the Windows system and cannot be deleted conventionally. However, you can prevent its use by restricting access permissions:

  1. Right click on the folder and select Properties.
  2. Access the tab Security and modify permissions as needed.
  3. You can also use Windows policy management software to disable their access.

When is it advisable to use the Public Access folder?

The use of this folder is recommended in situations where it is necessary share files temporarily between users. However, in environments where security and privacy are a priority, it's better to use other methods such as shared folders with controlled permissions. To improve security, you can learn more about how to block access to certain accounts.

Alternatives to the Public Access folder

If you need a more secure alternative for file sharing on Windows, consider the following:

  • Network shared folders: They allow you to define which users can access and with what permissions.
  • OneDrive or Google Drive: Cloud services that offer greater access control.
  • Use of USB or external drives: To avoid security problems on the equipment.
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The Public folder in Windows is a useful tool for sharing files between users on the same computer, but its use must be managed properly to avoid security and privacy issues. For those who prefer greater control over access to files, there are alternatives such as shared folders with specific permissions or the use of cloud services.

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