Where is Copilot in PowerPoint and how to activate it step by step?

Microsoft's intelligent assistant is revolutionizing the way we create PowerPoint presentationsAlthough many users have already heard of Copilot, there are still those who wonder where to find it, how to activate it, or why it doesn't appear in your appIn this article, we'll tell you everything you need to know to start getting the most out of it right away.

Copilot in PowerPoint is much more than a visual aid: it is an assistant based on Artificial Intelligence able to create, improve and structure presentations in a matter of minutes. If you still don't see it available or want to know how to integrate it correctly into your Microsoft 365, keep reading, because we'll explain it to you step by step.

Where is Copilot located in PowerPoint?

The button to access Copilot in PowerPoint is located on the 'Home' tab.You can easily find it in the toolbar, just above the slide display area. If you have a valid account and the necessary permissions, the icon should appear automatically.

This functionality is available in both the web and desktop versions of Microsoft 365., as long as Your subscription includes access to Copilot.

Why doesn't Copilot appear in PowerPoint?

The absence of the Copilot icon can be due to several reasons, but the most common is that you are not using an account with the correct license.. Copilot is only available for subscriptions that meet certain criteria.:

• private users: must have a Microsoft 365 Personal or Family plan with Copilot Pro.
• Companies: Requires a Microsoft 365 Enterprise subscription (E3, E5, F1, F3 plans) with Copilot enabled.

Additionally, if you are working with local or unsaved files, Copilot will only work if the active primary account has a valid license..

How to activate Copilot in PowerPoint step by step

If you have a compatible account but still don't see Copilot, you can follow these steps:

1. Open PowerPoint from your desktop or browser.
2. Sign in with your Microsoft 365 account who has a license with Copilot enabled.
3. Go to File > Account and check the options of Account Privacy.
4. Activate the options “Experiences that analyze their content” y “All experiences connected”.

Copilot Features in PowerPoint

Once activated, Copilot in PowerPoint offers a variety of features that streamline and enrich the presentation creation process.:

1. Generating presentations from scratch

Copilot is able to create an entire presentation from a short description or instruction. Just tell it what topic you need to cover, and it will generate slides with text, images, and basic layout.

2. Creation based on existing documents

If you already have a file of Become, Excel or similar, you can ask Copilot to use it to convert it into a presentationDivide the content by topic and create a slide for each section, including images or tables if the document contains them. If the document is very long, it is recommended to divide or summarize it. so that Copilot can interpret it more efficiently.

3. Improved design and structure

Copilot can also help you reorganize the content of an existing presentation.You can ask for design suggestions, font changes, or even a predefined template tailored to your personal or corporate brand.

4. Help during the presentation

One of the most useful features for those who have to speak in public is the generation of notes for the presenter.Copilot can create annotations to help the speaker better explain each point and tailor it to the target audience.

5. Analysis and summary of presentations

Copilot is able to analyze a presentation and provide a quick summary of the information.You can also ask questions as if you were an assistant: for example, “What relevant data is presented on slide 5?”

This is especially useful for reviewing team work or long presentations that require a quick understanding of the material..

Using Copilot on mobile devices

Copilot is also available in PowerPoint for mobile, which allows you to review and manage presentations from anywhere.

• You can get instant summaries Of content.
• Form questions about specific sections.
• Visualize key slides without the need to navigate manually.

This makes the mobile phone a useful tool not only for viewing, but also for making decisions based on the content generated by Copilot..

Important considerations before using Copilot

There are a few details to keep in mind to get the most out of Copilot in PowerPoint.:

• The language of the presentation will be the same as that of the source document, although you can request its translation from PowerPoint.
• The generated result should be considered as a first draft., it is always advisable to review it before sending or presenting.
• The tool analyzes textual content, so it will not answer questions based on images or videos.

Automation is powerful, but your human touch is still critical to ensuring everything is perfect..

Advantages of using Copilot in PowerPoint

• Save time: Internal Microsoft studies indicate that Copilot can save up to 30 minutes per user per day.
• Increase productivity: Streamline from creation to final presentation, reducing manual effort.
• encourages creativity: allows you to spend more time on strategy and less on repetitive tasks.
• Promotes visual coherence: Use corporate templates and maintain a unified style.

Copilot in PowerPoint not only makes it easier to create presentations, but it transforms the very experience of communicating visual content.From automatic generation to presentation assistance, it becomes an indispensable ally for both individual users and work teams. If you have a compatible subscription and haven't tried it yet, it's time to discover its full potential.

Related article:

Ultimate Guide: How AI Credits Work in Microsoft 365 and Copilot (Word, Excel, PowerPoint, Outlook, Designer…)

Isaac

Passionate writer about the world of bytes and technology in general. I love sharing my knowledge through writing, and that's what I'll do on this blog, show you all the most interesting things about gadgets, software, hardware, tech trends, and more. My goal is to help you navigate the digital world in a simple and entertaining way.

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