How to Print a PDF File

Over time, the PDF format has become almost famous as a secure document for work in the virtual office.

This file protects the integrity of your content from the moment it is sent by the sender until it is received by the recipient, who normally needs to know how to print in PDF format, since these are documents primarily intended for administrative use on paper.

For example, minutes, official documents, records, certificates, diplomas, accreditations... Due to their quality, This format is not questioned by public services, banks, accountants, universities and in all cases where a guarantee is needed that the file has not been manipulated.

You can also read: How to Print Emails from Gmail

PDF What is it?

Portable File Document is a portable document format. Adobe® Systems developed it for the exchange of electronic documents as a universally compatible format that can be created, edited, and viewed by a variety of programs.

Since its creation, PDF has been included in ISO standards and has become an open and internationally standardized document. This quality and the protection of document integrity have made it one of the most recognized prepress file exchange formats in the world.

What is the best PDF reader for me?

The best PDF reader for typical office tasks will always be the one that best suits our needs. However, since they are not the same for everyone, here is a list of the best PDF readers for your office tasks. best pdf readers so you can decide for yourself which one is best for you.

• Adobe Acrobat PDF Reader: This is the best known of all. It is partially free and offers some very interesting features, such as large file management and storage in the cloud. However, the paid version includes other very interesting tools.
• PDF Exchange Editor: It is also available in a paid version, although the free options include interesting features such as opening multiple documents at once, zooming in and out of images, and inserting notes.
• Foxit Reader: This is a lesser-known program, but it is very powerful and offers many free features. It is also our favorite.
• Slim PDF Reader: It is small in size, so it does not take up much space on your computer when installed, and it is also fast. However, it only has basic functions.
• Expert PDF Reader: This PDF driver also requires very few resources on your computer. It has functions like compiling and signing, leaving comments, etc.
• Nitro PDF Reader: It offers touch screen support, very intuitive navigation and the ability to leave notes on documents.
• Your browser. Yes, if you only want to read or print, you only need a browser. Just open the PDF file in your default browser.

How to print a PDF file?

To print a PDF document, first You have to open the file with a common PDF reader. Typically, most users use an application developed by the same manufacturer as the file itself, Adobe Acrobat Reader DC, as it comes pre-installed on most computers with Windows.

Simply double-click the PDF document you want to open, locate the printer icon, which in Adobe Acrobat Reader DC is on the left side of the top menu bar, and click on it.

You can also click on the File tab in the main menu and Select Print from the drop-down menu that appears. The print settings window opens automatically. Set it up and then click Print. Pretty simple, huh?

How to print in PDF format

Sometimes we don't have a printer handy and we need to create a PDF file and then make proper paper copies.

For this we must know how to print to PDF and proceed as follows:

• Right-click on the file you want to convert to PDF, whether it is a jpg file, a PDF document, or a PDF document. word or any other format. A drop-down menu will open where you can select Print.
• This will open a window with printing options. Now we go to the field to select the printer we are going to work with and instead of selecting a printer template, we activate the “Print to PDF” option.
• Click the Print button.
• A new window will appear. In the menu at the top, we select the location where we want to save the document. Then, in the “Name” field at the bottom, we enter the name we want to give to our file and we click on “Save”. We have now saved our document or converted it to a PDF file that we can print later.

How to print multiple PDF files at once?

Although Adobe Acrobat Reader DC is popular, not all of its tools are available for free. You can also use other applications like Foxit Reader to perform tasks such as printing multiple PDF files at once.

Once you have downloaded and installed the software, open it and follow the steps below to print multiple PDF files at once:

• Click the File tab on the main menu.
• Select Batch Print from the left column menu.
• A new window will appear. In the Files to print field, Click Add Files.
• Two options will appear: Add Files and Add Folder. Then select Add Files.
• A new window appears. Find the location on your computer to locate the files you want to print. Then select them by holding down the Ctrl key and right-clicking on the files. When they are all selected, release the control key.
• Click the Open button in the bottom corner right of the window. The files are added to the print list.
• Make sure you have selected the printer model that will be used to create the copies in the Name field.
• Lastly, click the OK button from the bottom right corner. PDF documents are now printed.

How to print a double-sided PDF file?

If you are wondering how to print a double-sided PDF document, the procedure is the same as for most other file formats. To do this, just open the print properties and adjust the appropriate settings. To do this, follow these steps:

• Open the PDF document you want to open.
• Most PDF readers have a “File” tab at the top. Click on it and select Print from the drop-down menu that appears.
• The Print Properties dialog box will open. Then, Locate the “Double-sided printing” option and activate it.
• Then click OK to start printing.

How to print a PDF as a book?

Do you write your own story? Have you downloaded children's stories to read with your child? Do you want to print out your diaries in pdf format? Do you want to create a scrapbook in pdf format with your vacation photos?

The book format is unassailable when it comes to literature, brochures and other examples. And it is very easy to do. Below we show you how you can easily print your book in pdf format.

• Open the PDF file in your favorite reading program.
• Go to the File tab, click on it, and then click print in the drop-down menu that appears.
• The print properties will open. Navigate to the “Booklet” button and click on it to select this option.
• Then click OK and that's it. The PDF document will now be printed as a booklet.

You can also read: 5 Best Programs for Printing

PDF What should I do in the following cases?

Don't worry, PDF files aren't just annoying you. That's why, in this article, In this article we will answer the most common questions about its use., so that you do not have problems knowing how to print PDFs in specific cases that may arise.

Below are the most common examples you may encounter when preparing PDF files for printing and how to handle them.

1. Reduce the size of a PDF file

It is possible to reduce the size and weight of a PDF document to make it smaller and lighter, while maintaining the original PDF format. This can be done in two ways: online, which is also the fastest solution, or by using an office word processing program such as Word.

2. Upload a PDF file online

For the first option you can use the online platform ilovepdf, which is one of the most popular for managing this type of documents online.

Click here to go directly to the PDF compression section. Then follow the steps below:

• Click the red button which says Select PDF files.
• A window will open allowing you to browse your computer. Find the file you want to compress and left click to select it.
• Then Click the Compress PDF button from the lower right corner.
• Finally, click Download Optimized PDF to download it and save it to your computer.

3. Download PDF offline

If you want to compress a PDF file offline, you can do so as follows:

• Open the PDF file in Microsoft Word or a similar program.
• Click the File tab in the top menu, then click it.
• Then Select Export from the left column menu.
• Now go to the right side of the screen and click on Create PDF/XPS Document.
• A new window appears in which we can navigate through the computer. Now Find the location where we want to save our compressed PDF file.
• The next step is to go to the bottom of the window, in the File name field and enter the name we want to give to the file.
• Then access the bottom of the window and activate the “Minimum size (online post)” option and check the box.
• Lastly, click “Publish” and your small or compressed PDF file is saved.

4. How to create an editable PDF file

Depending on the reading device you normally use, You may or may not be able to edit the content of the PDF file, depending on the tools it contains. So before looking for another way to do it, check if your PDF reader has this option. If it does, you can always use other alternatives, such as the ones we offer here.

On one hand, You can edit it online with specialized services such as smallPDF or ilovePDF, which allow you to add text, draw, sign, underline, etc. However, if the user wants to edit the original text, these editors do not offer those options.

Although PDF is a protected format that cannot be edited, there is a way to edit the original content. Open a PDF document in Microsoft Word and voila, the document opens as an editable Word file.

If the document has been modified, simply save it as a PDF file to recover the original format. To do this, go to the File menu, then Save As and finally Browse. At the bottom of the newly opened window, Select PDF in the Type field. Then add the desired name in the File name field and finally click Save.

5. Unlock a PDF

Sometimes we protect our pdf files with a password, which we unfortunately forget when we want to open them. How do we open them? How to unlock a pdf file if we don't have the password?

Again, you can use online platforms like SmallPDF or ilovePDF to remove password from pdf files. To do this, access Unlock PDF, add the file and click Unlock PDF.

6. Split the PDF into pages

Sometimes you need to prepare a document before printing it. Handling PDF files like splitting or dividing them is very easy if you have the right PDF splitter software. Moreover, splitting PDF files online is the fastest way and saves us from having to install the software and take up unnecessary space on our computer.

This is what we will do to achieve what we have mentioned here:

• Go to ilovepdf or smalllpdf.
• Find the Share PDF option and select it.
• Add the PDF file you want to share.
• Now we can split it into groups, each of which will contain the pages you want, and each group of pages will become a new PDF file.
• The following videos explain step by step how to split pages in a PDF.

7. Extract PDF pages online

The difference between splitting and extracting pages from PDF is that the first option creates a PDF file containing multiple pages of your choice, while the second option splits the selected pages independently, creating a new PDF file for each of them.

To extract pages from a PDF file online, go to ilovepdf or smalllpdf, Find the Extract Pages tool and add the PDF. Then select the pages you want to extract and click Extract or Split PDF.

8. Deleting PDF pages in streaming mode

It is very easy to remove unneeded blank pages and other space-consuming pages from the PDF file by following these steps:

• Go to ilovepdf or smalllpdf.
• Choose the Delete PDF Pages tool.
• Add your PDF file.
• Select the pages you want to delete and click the trash icon for smalllpdf, or select the pages and click delete pages for ilovepdf.
• Lastly, Download the new PDF file and save it on your computer.

How can I merge two PDF files?

Finally, we'll show you how to merge multiple PDF files in the quickest and easiest way: online.

• Firstly, Search the Internet for the PDF files you want to merge.
• Then go to the usual websites ilovepdf, smalllpdf or similar, Find the Join PDF tool and choose it.
• Add the files you want to merge into a single PDF document by right-clicking and holding down the Ctrl key until they are all highlighted.
• Lastly, Click Attach to PDF, Attach to file or another option, depending on the program you are using.
• Download them and save them to our computer.

You can also read: How to Add or Remove Password from PDF Files