How to Create a Catalog in Publisher – Complete Guide

Do you want to know how to create a Catalog in Publisher? Microsoft Publisher has several templates for catalogs (the American spelling is catalogs). To open an existing catalog, choose New and click once on the 'Publications for printing'. Choose 'Catalogs' from the list and choose one of the existing templates.

When you open a catalog template, you should see a screen of 'Personal information'; some of this has been incorporated into the post. If you don't see the personal information, or if you want to change it later, select Edit / Personal information.

You can insert information into a post by selecting Insert / Personal information and choosing the item. Some personal information items have been placed in the header areas of the screen.

How to create a catalog in Publisher from templates?

Catalog templates in Publisher contain the following:

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• a lid
• a blank inner page for your own use
• a table of contents (as opposed to Become, Publisher does not have an automatic table of contents function)
• a page of descriptions
• a main page ("attention grabber")
• two pages of catalog items

Choose the templates after you have seen their features.

1. Step 1:: Once you've selected your template, be sure to edit your color scheme and text scheme before continuing.
2. Step 2:: Next up is barebones catalog in Publisher. Most of the work will be entering the items you have for sale, logos, images of the items for sale, and business address, but first get your catalog more structured in Publisher.
3. Step 3:: In the template, some pages you may want to duplicate to use on more listing pages and more focus pages. Right click on a page, select Insert duplicate pageand confirm the dialog box.

Step 2 —

4. Step 4:: Move the page in your Page Navigation to the left and place it where you want it.
5. Step 5:: Before you finish setting up the pages, an order form is required. Click on the tab Insert, go to the section Building blocksand click on the arrow in the corner to open the Building Blocks Library.
6. Step 6:: Click on the folder labeled Page Parts. Here you will find titles, extracted quotes, and response forms. Since this example is a catalog order form, click on one below the header Forms response or query All response forms for more information.
7. Step 7:: Once your order form is published, resize it and move it into place. You can edit it in any number of ways using lines, text, shapes, and more. Once that's done, start adding and editing your catalog in Publisher as you see fit.
8. Step 8:: Make sure to pay attention to your page layout when printing catalogs if you are going to self-publish. Most of the objects in Publisher templates are shapes, lines, and images that can be inserted. Edit and format the colors as you see fit.

How to create a catalog in Publisher 2016 from formatting tables

A catalog is defined as a list of items. You can create catalogs in Publisher by creating a list of items to add to the catalog or by importing a list of items into Publisher. If you want to import a list of items, you will import an Excel spreadsheet.

In this part of the article, we'll show you how to create a catalog by creating your own. For our catalog, we're going to pretend we're a retailer with 12 high-quality hair care products that we need to create a catalog for. We'll put three items on each page of our post so we have room for the price, images, and description. That's four pages total.

There are two ways to do this. There is the hard way, where we would design eight separate pages and enter everything manually using the techniques we learned. The easier way will be to compile the product list and then create a single template using the Catalog tools. When we are done, Publisher will automatically take all the information in the product list and insert it into our template, creating eight individual pages with three products on each page. We will show you the easy way in this article.

If you'd like to follow along as we create our catalog in Publisher, go ahead and open a blank template.

Then go to the tab Insert on the ribbon. Click the Catalog Pages button in the Pages group.

This will open the Catalog Tools Format tab, as illustrated below.

If this is the first time you're using catalog pages in the current publication, most buttons will be grayed out and inactive. They will remain that way until you create or select a data list.

1. Create a data list for the catalog in Publisher

As we mentioned at the beginning of the article, you can create a list or import a list for a catalog in Publisher. Let's learn how to create a data list.

1. Step 1:: Click the button on the far left of the Format tab of catalog tools called button Add list. You will see this drop-down menu:

2. Step 2:: Here we have the option to create a new list, use an existing one, or choose a list from our Outlook Contacts. Since we are going to make a catalog of shampoo products, we are obviously not going to use our Outlook contacts. Click on the option Write new list.

NOTE: : Here we have the opportunity to create our list from scratch.

3. Step 3:: We will add information for our first product. Under the Product column, we will enter the name of our product.
4. Step 4:: We will add a description below the Description column. Then, we will also fill in the information below the other columns.

NOTE: : You may notice the column titled “Image«. For this column, you cannot use an actual image. Instead, you must use the image address. For example, if the image is located on your computer, in your publications folder, the image address could be «C:\User\Your name\Documents\Image name«.

5. Step 5:: To add an item, click the button New Entry. This activates a new row.

6. Step 6:: Click the first cell in the row, type your information, then press the key Tab to jump to the next cell, and so on.

Our full list is below.

7. Step 7:: Click Accept.

8. Step 8:: Enter a name for the list in the File name field (pictured above). Then click Save.

Now you can make any changes you want to your list. You can also delete products if you want. When you are done, click Accept.

2. Add or customize columns for the catalog in Publisher

Let's go back to the New List dialog for a second. It's shown below.

1. Step 1:: If the column headers at the top of the list (Product, Description, etc.) are not appropriate for you, or if you want to add more fields, click the button Customize columns.

2. Step 2:: If you've already started creating a list, Publisher will tell you that before you can continue, you must save the list you're making. It will ask you if you want to do this now. Click per se.

You will then see this dialog box:

3. Step 3:: The buttons in this window are self-explanatory. You can rename a field by selecting it and clicking the rename button. You can add or remove items, or move them up or down in the list. Click Accept when you are done. This will return you to the previous window.
4. Step 4:: Click Accept When you're done adding all your products, the editor will ask you where you want to save the list and what you want to call it. Type a name, select the location, and click Accept.

3. Use an existing data list for your catalog in Publisher

In addition to creating your own list in Publisher, you can also use a list you've already created in another program, such as Excel.

1. Step 1:: To use an existing list, return to the tab Format catalog tools and click the drop-down button Add list again. This time, we are going to select the option Use existing list.

You will be prompted to locate the data source on your computer, as shown below.

NOTE: If you are using an Excel file, the data in the Excel file must be in a table.

2. Step 2:: Select your data source, then click
3. Step 3: You will then see the dialog box select table.

4. Step 4:: Select the table that contains the list, and then click OK.

The Catalog Merge Product List dialog box appears when you create a new list, as well as when you use an existing list. For that reason, let's take a closer look at how to do it.

Part 2 for the existing data list for your catalog in Publisher

In the Catalog Merge Product List dialog box shown above, you have the opportunity to review the items in the list, as well as select the items you want to include in your catalog in Publisher.

In the example above, items with a check mark indicate items to be included.

1. Step 1:: Uncheck the box for the items you do not want to include.
2. Step 2:: Now look at the table below Data sources. This shows you which list you are using. Selecting it will activate the buttons Edit, Delete and Update.
3. Step 3:: The button Match fields allows you to match fields in your data list to fields available for your catalog merge in Publisher.
   1. E.g., the data field in an Excel spreadsheet could simply be called “Camp A«. This button allows you to identify the field A as "Product","Description» or any other custom field.
4. Step 4: Once you've created your list or selected one, it's time to create your catalog pages in Publisher.
5. Step 5: Click on Accept.

NOTE: : In the navigation panel on the left side of your post, you'll see something like this:

That group of pages with the tag «2» represents your catalog in Publisher. You can add individual pages before or after, and you can even move 2 as a group, as if it were a single page. You can also delete it like any other individual page.

4. Creating a Catalog Page Template in Publisher

As we said at the beginning of this section, what you are going to do is create a template that Publisher will use as a guide to enter all the information in your list.

1. Step 1::After you create your listing and enable the catalog page features, you'll see something like this on the workspace page:

NOTE: : This is the default catalog merge area. However, as stated above, we are going to want three products per page, so we are going to select that layout from the group Design tab Catalogue Tools Format on the tape.

Publisher has ten predefined layouts for you to use. You can select any layout at any time, even after you have entered your merge fields. The editor will make the adjustments automatically.

You can also create your own design using the Rows and Columns button to the right of the designs.

Adding rows and columns with this tool is like inserting a new table. Just remember that each cell essentially represents each item in your list.

2. Step 2:: The Fill Order button lets you decide how Publisher should fill each of those cells, either across and then down, or down and then across.

3. Step 3:: The option Repeat areas allows you to choose how the blend areas are repeated. The drop-down menu is shown below.

4. Step 4:: Now that we have selected a layout that has room for three products per page (as we decided earlier in this article), we can enter our fields.

Our design is below.

5. Step 5:: To the right of the group Design On the ribbon, we will find the buttons Farmlands. This button gives us access to the fields of our list that we created earlier:

6. Step 6:: Text fields will appear in your post as placeholder text.
   1. E.g., if we clicked on the Product field, would appear in our publication as <Product>>. This represents all the information that was entered into the Product field from the list we created earlier.
7. Step 7:: You can use the text tools to change any of the placeholder attributes.
   1. E.g., if you increase the font size of the placeholder <Product>>, the font size in each subsequent entry will also change automatically.

You can also add images and other objects. Just remember, whatever you enter in the merge field will appear in all the other fields.

To the right of the tab Catalogue Tools Format from the tape, you will find the group Preview pageFrom here, you can preview the results, locate any entry, and even exclude a selected entry from the catalog in Publisher.

5. Merge the catalog in Publisher

It's time to merge your catalog in Publisher. This is the part of the process where Publisher creates all the individual pages you need to display all of your list items.

On the far right of the ribbon, you will find the Merge groupYou can choose to merge your catalog into a new publication, add it to an existing one, or simply print it.

Clicking Combine with new, a completely new publication is created based on the publication for which you originally created the catalog. Publisher automatically inserts all the necessary pages into your publication.

If you clicked on the Add to existing buttonPublisher would give you the opportunity to locate the publication on your computer and select it. It would then enter all of your catalog entries into that publication, creating as many pages as needed.

The button Print creates the pages and allows you to print them. You can also preview the pages before printing them.

Using and formatting tables for the catalog in Publisher

If you've ever looked at a spreadsheet or used a program like Excel, you're probably pretty familiar with tables. After all, all tables are simply a grid organized into columns and rows.

You can use them to organize and emphasize certain information. More than that, you can use tables to perform complex page layout operations that almost rival expensive professional publishing programs like Adobe InDesign.

Insert tables

Before we identify the different parts of a table, let's go ahead and insert one into our post.

You'll find tables on the Insert tab in the Tables group. The Tables button looks like this:

1. Step 1:: Click the Tables drop-down menu.

2. Step 2:: You'll see a bunch of boxes at the top. The easiest way to insert a table is to drag your mouse over the rows and columns until you have the amount you want.

3. Step 3:: As you can see above, we dragged the mouse to make a table that has seven columns and three rows, or 7x3. As we drag, the table appears in our post.

4. Step 4:: Click to add the table.

Now we have a basic table, so let's identify the parts.

Each box you see in a table is called a “Cell.” There are 21 cells in the table above. We have highlighted one cell below.

"Rows" go from left to right. There are three rows. The rows go horizontally across the screen.

The columns go from top to bottom. There are seven columns at the top. The columns are vertical.

So now that we've identified the parts of a table, let's take a look at the other ways we can add them.

Using the Insert Table Dialog

Once again, we will add a table, but this time we will use a different method.

1. Step 1:: Return to the Insert tab, click the Table button and select «Insert table» instead of dragging the mouse over the boxes (which actually represent cells, as we learned a second ago).

NOTE: : A dialog box opens in the center of your screen. It looks like this.

2. Step 2:: From here you can select the number of rows and columns. In this example, 6 columns and 2 rows will be added.
3. Step 3:: Click OK.

Add text to a table

Adding text to a table is as easy as clicking in a cell and then typing.

You'll also be able to change any attribute of that text and even apply a WordArt style, which adds effects to the text. You'll find Quick Styles in the Layout tab table toolbar that appears when you add a table.

We'll talk about table formatting in just a few minutes.

Place text inside a cell

Just like in a regular post, you can choose whether to center the text within a cell, align it to the right or left, or to the top or bottom. Go to the group Alignment in the Table Tools Layout tab. This tab appears next to the Table Tools Design tab.

You will use these buttons:

As you can see, you can align text to the left, center, or right of a cell. You can also align it to the top, middle, and bottom of a cell.

Additionally, you can also change the direction of text, add indents, or adjust margins within individual cells.

You should be familiar with the buttons above. They work the same way as they do in text boxes, except they are for individual cells.

Formatting tables with table tools

Whenever you create or select a table, the Table Tools will automatically open above the tabs. Design and Layout in the toolbar. Allows you to easily apply table styles, borders, shading attributes, and more.

The eyelash Design, as shown above, allows you to customize the look and feel of your table.

El group Formats of table in the Table Tools Layout tab allows you to format the appearance of your table. You can forma tear your table using one of the pre-designed Publisher formats.

Click the down arrow to see all available formats. These formats will determine the appearance of your table.

Click on the Fill button To add a fill color to your table, select the table and then choose a color from the menu dropdown Fill.

We've added a gray fill color to ours.

In Edges group, you can use border styles to add borders to rows and columns to customize the look of your table.

You can also add WordArt, capital letters, and other formatting elements to your table on the Table Tools Design tab.

• Step 1:: Select cells, rows and columns
• Step 2:Selecting cells, rows, and columns in Publisher 2016 is easy.

Steps to select cells

1. Step 1:: To select a cell, click inside the cell so that the mouse cursor blinks.
2. Step 2:: Go to the Table Format tab, then to the Table group. Click Select > Select Cell
3. Step 4:: To select a row, click the first cell in a row and go to Select > Select Row.
4. Step 5:: To select a column, click the first cell in a column, then go to Select > Select Column.

Adjust the width of individual columns for the catalog in Publisher

To adjust the width of individual columns, position the mouse pointer over the column border and then drag it to the desired width.

Add rows and columns

There are two ways to add a new row or column to a table.

Select a cell, row, or column. Go to the Table Tools Design tab. Choose an option from the Rows & Columns group.

Delete rows, columns, or a table

You can delete rows by selecting the cell within the row or column you want to delete—and then right-clicking inside the cell. From the context menu, select Delete, then Delete Columns, Delete Rows, or Delete Table.

Merge cells and split cells

1. Step 1:: To merge cells, drag the mouse over the cells while holding down the left mouse button to select them.

As you can see above, the first two are selected.

2. Step 2:: In the Layout tab, select the button Combine cells of the tape.

3. Step 3:: Then the cells are merged into the table.

Step 4:: To split a cell, select it by clicking on it, then click the Split Cell button on the tape.

Add diagonals

You can also add diagonal lines across cells. By doing this, you can type in each section of the cell, above and below the diagonal line. To do this, select a cell, a group of cells, or the entire table.

1. Step 1:: Look for the Diagonals button on the ribbon on the tab Table Tool Design.

2. Step 2:: Click the down arrow to see this menu:

3. Step 3:: Choose Split down o Split Up.
4. Step 4:: We choose Divide Down. As you can see in our table below, we can now write above and below the diagonal line.

Delete a table

There are three ways to delete a table in Publisher. You can select any cell in the table and then click the delete button in the Table Tools Layout tab. Click on Delete table in the drop-down menu.

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Another way to delete a table is to right-click on it and select Delete > Delete table, as we already learned in this article.

You can also right click on it and choose Delete object.

Conclusion

As you can see, these are the ways you can use to create a catalog in Publisher. Each of these steps will help you practice making your own catalogs. We hope we have helped you.